Responsibilities of Phase Coordinator
- To co-ordinate between Principal, different phase co-ordinators, department co-ordinators, and mentors.
- To register wards to mentor ward system.
- To send attendance report of the students to respective students and their parents every month.
- To send academic performance report after summative assessment to respective students and their parents every month.
- To conduct department meeting every month
- To maintain and update mentor ward files in the department
Responsibilities of Department Coordinator
- To coordinate between the mentors of the department and the phase co-ordinator
- To send regular attendance and academic performance report of wards to phase co-ordinator every month or as and when directed by the co ordinator.
- To submit the report of slow learners in the department to phase co-ordinator after formative and summative assessment
- To submit the report of remedial measures undertaken for slow learners & advanced learners to phase Co-ordinator
Responsibilities of the Mentor
- Have a clear understanding of your expectations for your mentee
- Takes the initiative in the relationship but allows the mentee to take responsibility for their growth, development, and career planning
- Create goals with a timeline
- Commits to meeting with mentee on a regular basis, not normally during the mentee’s work time, no less than one hour per month and documents the same.
- Actively listens to mentee
- Respects mentee’s limits
- Offer frank, honest, and constructive feedback
- Be realistic – advise your mentee on your weaknesses and strengths, what you know and don’t know.
- Evaluates progress in terms of attendance and academic achievements
- Provides encouragement and assists the mentee in identifying professional development activities
- Maintains confidentiality
- Maintains a professional relationship, doesn’t intrude into the mentee’s personal life or expects to be close friends
- Ends the relationship at the agreed upon time
- After mentoring is completed, follow up on successes
- Informs coordinator and provides an evaluation of the mentoring activities to the Mentor Ward Committee regularly and send the report to phase3part2@bgsaims.edu.in
Responsibilities of a mentee:
- Attend all meetings without fail. If you are unable to make it to a meeting, let your mentor know as soon as possible.
- Be enthusiastic, curious, and honest about your ambitions when discussing your interests and learning from your mentor.
- Respect your mentor’s time and space. Be flexible with meeting times.
- Find out how your mentor would prefer you contact him or her: in person, through e-mail or phone.
- Keep your mentor(s) informed of your progress. It is important to stay connected between meetings. If your classwork is hectic, you can easily e-mail/call your mentor(s) to let him or her know what is going on in your life.
- Unless told otherwise, consider the information your mentor tells you to be privileged (confidential).
- Be receptive to suggestions and feedback.
- Be patient — your relationship will build over time.
